Effective July 1, 2025, all Florida-licensed physicians will be required to complete electronic fingerprinting before their next license renewal. This follows the passage of HB 975 (2024), which removes the previous exemption for physicians licensed prior to January 2013. Physicians who already completed the Level II background screening process are not required to resubmit fingerprints.
Due to more healthcare professionals needing background checks, there have been delays in processing applications and renewals. The Department of Health advises those with licenses expiring in January to begin the background screening process as soon as possible. Physicians will receive notification from the Department 90 days before their license expiration date. It is also recommended that practitioners update their contact information before this window, since renewal applications cannot be approved until all requirements are met.
Once fingerprints are submitted, they are stored in Florida’s Care Provider Background Screening Clearinghouse and do not need to be resubmitted at every renewal. However, licensees must retain their fingerprints every five years. The Department will send notifications by mail and email about 60 days before retention deadlines. If fingerprints are not retained on time, they will be deleted automatically and a new set must be submitted within 30 days of notification or disciplinary action may follow. Information about retention status can be found on the Clearinghouse Applicant Initiated (CHAI) Website.
Employers should ensure that staff members—including physician assistants, midwives, dieticians, occupational and physical therapists, psychologists, and other licensed professionals—comply with these updated requirements. Noncompliance could prevent employees from renewing their licenses and disrupt patient care.
Mary Thomas, Esq., executive director of the Council of Florida Medical School Deans and former FMA assistant general counsel said: “We understand these new requirements create additional administrative burdens, costs, and inconvenience. Please know that resources are available through the Department of Health and that the FMA is here to help guide you through the process.”
Ms. Thomas continues to represent the FMA in matters before state regulatory boards.